RESPONSIBLE TO: Director of Grants Program Administration & Compliance
PRIMARY FUNCTION: Manage Federal Food and Educational Grants, collection of data, completion of reports.
KEY ROLES (Essential Job Responsibilities):
- Day-to-Day operations of the Snack & Supper Program during the school year which includes:
- Ordering meals for the Clubs
- Ordering supplies for the Clubs Collecting and completing weekly reports
- Training staff for DOH compliance Maintaining an efficient filing system
- Conducting regular Club visits for compliance
- Completing monthly billing on DOH website
- Day-to-day management of summer food paperwork from Clubs including:
- Ordering supplies for the Clubs
- Collecting and completing weekly reports
- Training staff for Department of Agriculture (DOA) compliance
- Maintaining an efficient filing system
- Manage and administer multiple grant-funded programs including evaluation and monitoring.
- Supervise grant related staff, including participating in interviewing, scheduling, and evaluating.
- Work with Club staff to ensure compliance with city, county, state, and federal inspections.
- Act as lead staff for SAMIS data entry during the summer and supervise related data entry staff.
- Efficiently communicate grant criteria to Program staff to meet and maintain all outlined grant deliverables.
- Works to identify and ensure grants are managed effectively and regularly communicates with supervisor & Sr. Management on grants and reporting needs.
- Provides a level of understanding a oversight on Statement of Work (SOW) and Memorandums of Understanding (MOUs).
- Coordinates site visits and regular check-ins with program staff to ensure effective operations and grant compliance.
- Performs grant evaluations, tracking and surveys, as necessary, in coordination with member Boys & Girls Club so that meaningful and measurable outcomes are documented.
- Assist with all reports to be submitted in accordance with grant requirements.
- Meets submission and reporting deadlines for any and all grants.
- Displays professionalism and ability to cultivate relationships with program staff.
- Serve as a liaison between key program staff and Boys & Girls Clubs.
- Assist with development of program goals and objectives.
- Facilitate trainings and orientation, related to grant administration, for new and existing programs and maintain relationships with key program staff.
- Participate in development and maintenance of grant compliance reporting system.
- Conduct regular Club visits for compliance Assist with audits of State and Federal programs.
- Review paperwork to develop a list of corrective action to ensure grant compliance before audits and/or Club monitoring visit.
- Coordinate grant due dates for program staff to complete mid/annual reporting for assigned grants.
- Assist Grants and Development Manager in reviewing grant application specifics to assure compliance with grant requirement details for funding proposals.
- Review and revise educational curriculums for funded Clubs Assist with securing and maintaining certifications per grant requirements.
- Completion of assigned grant reports (current and future) as required.
- Assists with Kidtrax, Money Trax & Volunteer Trax as needed.
- Assist with Special Events as needed.
- Other duties as assigned.
- Bachelor’s Degree in the social service field from an accredited university preferred but not required, and a minimum of one year of grant management experience is required.
- Must be proficient in Excel, Microsoft Word, and Power Point.
- Ability to work with different staff at the Clubs and with other grantors/vendors.
- Ability to work effectively and be flexible in intermittently fast paces, rapidly changing and deadline driven environment.
- Ability to work independently but as part of a team, and develop solutions to issues that arise Ability to generate and implement methods for improving current processes and/or programs.
PHYSICAL AND MENTAL REQUIREMENTS:
The duties above indicate the essential functions of the job. Position requires a high level of energy, endurance and patience, comfortable working with different personalities in both formal and informal environments. Good reasoning abilities and sound judgment are required. Ability to model appropriate behaviors at all times. Ability to address and de-escalate crisis is needed. Physical requirements include sight, hearing, sitting for over two hours plus per day. Job occasionally requires stooping, bending; some light lifting, such as three or four reams of paper, binders, position related supplies, up to 20 pounds may be required. Travel is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.