VP of Facilities

This position will be available to start January 2023

GENERAL FUNCTION:

The Vice President of Facilities is responsible for maintaining and enhancing the multiple properties owned and operated by the Boys & Girls Clubs of Broward County (BGCBC) and, the oversight of new construction of all new BGCBC facilities, inclusive of Teen Centers.  Major function will include the formation of a Capital Project 5-year Strategic Plan for the BGCBC.  The VP of Facilities will bring added value to the BGCBC in negotiating all contract to enhance the “bottom line” as well as oversee the Warehouse Operations and to negotiate any savings where possible.  

RESPONSIBILITIES/DUTIES: 

Coordinate with supervisor and Senior Management to assist in property development, upgrades, and capital improvements. Assist in the implementation, design and management of new construction or renovation projects. Supervise contractors and service workers to ensure work scope compliance.  Work includes securing contractor bids for new and ongoing projects, ensuring that proper documentation is received, and that company is credible and competent to complete job awarded. 

Manage requested work orders through our CMMS Maintain X.

Delegate work to the Maintenance Engineers review, inspect and prioritize work according to urgency and safety factors, with immediate response to safety and/or major operational concerns. Ensure jobs are closed out as they are completed and outsourced when/if necessary. Ensure Clubs are in proper working order with minimum disruption to the flow of staff and Club members.

Oversee all aspects of building related repairs and/or maintenance, including but not limited to: 

Plumbing; Electrical; Carpentry; Glazing; HVAC; Installation and replacement of ceiling and floor tiles; Wall repair; Irrigation System; Locksmithing; Warehouse moving, storage, and inventory tracking, including the upkeep of the maintenance shop area.

Communicate concerns and issues of safety, cleanliness and vandalism to supervisor and Club Directors.  Make suggestions and recommendations and assist as necessary to minimize and prevent recurrence when possible. Obtain recommendations from supervisor and apply corrective actions as instructed. Supervise and monitor vendors, service contractors, and miscellaneous companies and outside entities to adhere to the standard government safety regulations and BGCBC policies to be consistent with sustainability/code compliance practices. Oversee construction projects and work with contractors on the construction of new facilities, renovation of existing teen spaces and incorporation of new BGCBC sites.

 

Ensure Maintenance Engineers:

  • Keep detailed records of work orders and daily activities in a daily log. 
  • Document and report potential safety hazards and report to supervisor. 
  • Perform monthly inspections of Clubs and report building-related discrepancies to supervisor in writing. 
  • Order parts or materials when authorized and requested to do so by supervisor.
  • Comply with safety regulations and maintain clean and orderly work areas. 
  • Assist in special events as assigned, adjusting schedule as needed.
  • Keep all properties safe and in compliance with BGCA safety standards
  • Perform all other duties assigned or needed.
     

VP of Facilities is also responsible to:

  • Work with existing vendors to identify issues and resolve same, implementing changes as needed.
  • Identify, interview, and recommend alternate vendors should a vendor need to be replaced.
  • Manage equipment and stock inventory, including cleaning /janitorial items and miscellaneous materials.
  • Develop disposable items list, including quantities and frequency of order, negotiate blanket purchase orders and release dates to insure consistent supply. 
  • Be willing to assist in special events and adjust schedule accordingly. 
  • Observe and comply with all state and government regulatory codes and practical guidelines. 
  • Utilize professional decision-making skills for best practices and results daily. 

Supervise team:

  • Resolve issues within department related to disagreement with service vendors, Club staff and others. Resolve issues including, club staff and cleaning staff, landscapers, or service contractors, etc. Act as point of contact for contractors needing information, schedules, and access to Clubs. 
  • Participate in the screening, interviewing and selection process of appropriate staff needed for Maintenance Department.
  • Participate in weekly Sr. Management Meetings 
  •  Monitor and coordinate the safety and security of children/members, staff employees and occupants of our properties to minimize exposure to injury, loss and/or liability. 

Emergent issues:

  •  Perform as administrator for the monitoring of life safety/fire alarm systems and burglar alarm systems for all BGCBC properties.  
  • Develop and maintain “on call” list for all properties; insuring information is accurate and updated regularly. 
  • Address all compliance and equipment/device failure issues with an immediate response to correct any problems that may occur.  
  • Be included in “on call” list for responding in emergency situations including after-hours response to front entrance door, lock problems, and broken key or alarm setting problems that occur after 7pm to staff closing the clubs and on weekends. 
  •  Respond to unscheduled code compliance inspections for all trades and permitting, including roofing, electrical, renovations and new structures, etc.

Inspections:

  • Coordinate with the state and local fire department to maintain current inspections certification.
  • Enforce program participation and provide guidance training to help Maintenance staff accomplish predetermined goals and projects.
  • Coordinate with all government, state, county, and local city municipalities to comply with established regulations and maintain ongoing recertification including but not limited to EPA, Back Flows, Elevators, Health Department, Life Safety, yearly recertification. 

Vehicle Fleet:

  •  Provide proper vehicle maintenance for BGCBC fleet of trucks, vans and buses including minor van repair and maintenance. 
  • Provide emergency assistance as needed and help recover vehicle breakdowns by recharging batteries, flat fix, lock outs, towing, bring to repair shops and inspect, etc.
  • Responsible for the annual renewal of vehicle registrations.

Improve efficiency of department:

  • Property Management and documentation:  collect reportable data on equipment, materials, building information, projects, programs, and specifications. 
  • Proactively identify cost saving measures, implement energy saving practices when broken or obsolete building equipment, appliances and fixtures are replaced.
  •  Review, confirm and authorize all maintenance work related expenditures including authorizing related invoicing and billing from all contractors.  Purchase and deliver furniture and appliances as directed or approved by Senior Management.
  •  Participate in Building and Facilities Management Organization meetings to supplement education and stay abreast of changing trends and technology within the property management field. 

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC: 

  • Position requires a high school diploma/GED or completion of military service with honorable discharge and completion of a craft apprenticeship, or an equivalent number of years of education and building maintenance experience. Bachelor’s degree preferred.
  •  An AA degree in mechanical, electrical, or industrial maintenance a plus. 
  • Minimum of five (7) years verifiable comprehensive broad work experience (work and repair experience in all building trades) at an intermediate level or above, to include Air Conditioning, Plumbing, Electrical, Carpentry, wall, and floor repairs.
  • Verifiable certifications appropriate to the skills, EPA A/C Certificate preferred.  
  • Experience negotiating with vendors, ability to read and understand blueprints
  • Knowledge of government, state, county and local city municipalities and established regulations needed to maintain yearly recertifications, including but not limited to EPA, Back Flows, Elevators, Health Department, Life Safety. 
  •  Ability to address unscheduled code compliance inspections for all trades and permitting, including roofing, electrical, renovations and new structures etc.
  • Supervisory skills, including scheduling, payroll approval and evaluations
  •  Microsoft Office skills, specifically Word, Outlook, and Excel
  • Must by highly motivated and able to work independently.

PHYSICAL AND MENTAL REQUIREMENTS

High energy level and comfortable performing multi-faceted projects in conjunction with day-to-day activities. Employee is frequently required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance, stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to sit.  The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 75 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Skills essential for successful communications include good listening, speaking, and writing skills. Must have ability to get along with diverse personalities; always displaying tact, maturity, flexibility, good reasoning abilities and sound judgment.

 

Salary $85,000/annual

EEO | E-Verify |DFWP

 

 

Respond by resume humanresources@bgcbc.org

 

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